How to run great team meetings

What comes to mind when you think of safety or team meetings? Let's see if any of these sound familiar: 'waste of time, they're boring, nothing gets done, there is always that one guy who talks for ages, you can write today off for getting any actual work done....'

Meetings can be pretty awful, however they are a good opportunity to get everyone together for sharing feedback and creating plans of action. The key is to not let your meetings drag on; you want interactive, engaging and effective meetings to make the most of the short amount of time everyone has to spare. 
Take it away Zane and Adelaide.

Why do we need Team Meetings?

  • To pass on important information
  • Get feedback and discuss ideas
  • Work through problems together
  • Make plans

Meetings are your best opportunity to share your view and be heard. Whether you're the boss or the staff member it's important everyone has a safe space to talk openly about whats going on.

How to run a great team meeting

  • Have a clear purpose for the meeting. If you don't have a real reason to gather your team together then don't do it. It's a waste of your time and theirs! When you do have something to share, or discuss think first about what you want to achieve in the meeting and how you can involve your team.
  • Pre-plan your meeting and have an agenda. Prior Planning Prevents Poor Performance. Write out what you want to discuss and what you want to achieve from the meeting. Create an agenda and let everyone know.
  • Make sure someone takes notes. There's no point having a meeting if what gets discussed isn't even written down and remembered. Please take notes!
  • Start on time & finish on time. Have a clear start and finish time, that way you and everyone else knows there's a schedule to stick to. If the meeting is going around in circles don't stress the point, plan to discuss at the end or another time and move on.
  • Encourage everyone to contribute. Your team are the ones doing the work, so involve them in the meeting. Don't lecture them, have a discussion. But don't let people take over, interrupt others or get off topic. Make sure you keep the discussion on topic and everyone gets a say.
  • Summarise the ideas and issues as you go. At the end of each topic, quickly go over what's been raised and/or decided while it's fresh in peoples mind, that way they can speak up if anything has been left out.
  • Shake things up a bit. Use media like videos or pictures to inject some life into your meetings. Sometimes they can help set the tone and get your point across more clearly.

See you next week!